Money comes in from many places: M-Pesa, bank transfers and cash at the office. Without a proper system, payments go to the wrong account, debts are forgotten and nobody can say who changed what.
Tax on every invoice
Add your tax once, such as VAT at 16%, and it lands on every service and manual invoice.
Every payment has a home
- Automatic payments are matched to the customer and the plan renews.
- Manual records for cash and bank are saved with a reason and the staff member’s name.
- Unallocated payments, such as a wrong account number, wait to be assigned to the right customer.
- Overpayments are held as credit, and debts are tracked.
Nothing gets deleted
Invoices and transactions can never be deleted. Mistakes are fixed the right way: void, refund, move to unallocated or correct to the right account. The original always stays on record.
An audit log of every action
Every change is kept with who did it, when and why, so staff cannot tamper with your books and you can always trace a problem.